Poland_Europe_Shanghai CHYIELD Enterprise Consulting Co., Ltd.

GLOBAL REGISTRATION

Poland

Advantages of Registering a Company in Poland

1. Located at the heart of Europe, Poland enjoys a prime geographical position and serves as a bridge connecting the EU with Central and Eastern European markets.

2. Poland’s corporate income tax regime is favorable to small businesses, with a tax rate of only 9%.

3. Poland features a high-standard education system and boasts abundant talent reserves in engineering and information technology sectors.

4. With steady economic growth, Poland stands as one of the most appealing investment destinations in Central and Eastern Europe.

5. It imposes lower registration requirements and offers diverse, flexible company structures.

6. The Polish government encourages foreign investment.

REQUIREMENTS

COMPANY TYPE

MATERIALS

Serial

Name

Details

Company Name

Names of limited liability companies shall end with "sp. z o.o.".

Shareholders and Directors

There must be at least one shareholder and one director (member of the management board).

Registered Capital

In accordance with relevant Polish laws, the minimum registered capital is 5,000 PLN. The registered capital does not need to be fully deposited immediately; shareholders may inject funds according to the company’s operational demands. However, in view of practical business operations, it is recommended to set the registered capital based on future business needs to guarantee sufficient funds and sound financial status for daily operations. The recommended registered capital ranges from 200,000 PLN to 500,000 PLN.

Registered Address

For the registered address in the initial stage of company establishment, we generally recommend a virtual office address;

A company may hold two addresses, namely the registered address and the business address. After the company’s operation stabilizes, the registered address can be transferred to the physically rented office premises.

Tax Registration

After registration, it is required to apply for the Tax Identification Number (NIP) and VAT ID. VAT ID is mandatory for intra-EU transactions.

Serial

Name

Details

Limited Liability Company(sp. z o.o.)

Also known as sp. z o.o., this is a business form suitable for small and medium-sized enterprises. Founders bear limited liability only up to the capital they invested in the company.

Joint-stock company(SA)

It is a joint-stock company. Investors are liable only to the extent of their capital contributions, and it qualifies as a public company eligible for listing on the stock exchange.

Partnership

It has multiple forms, including limited partnerships, general partnerships and professional partnerships, with founders bearing varying degrees of liability.

Sole Proprietorship(JDG)

It is a sole proprietorship run by a natural person with unlimited liability and no registered capital requirements, suitable for freelancers and small service providers.

Serial

Name

Details

Company Name

Submit a minimum of 3 proposed Polish company names for availability verification.

Shareholders and Directors

Submit passports of company directors and shareholders

Instruction Manual

Statement of Shareholders' Voluntary Establishment of the Company

Articles of Association

Specimen signatures for the Articles of Association and board members

Registered Address

Provide a local registered address in Poland.

Documents mentioned in items 2, 3 and 4 above shall be translated into Polish and notarized.

Shareholder documents and proof of address

Two shareholders are required to provide ID cards, passports and address proofs issued within the past three months.

REGISTRATION PROCESS

1

The client fills out the information collection form and provides all required documents.

Required documents shall be provided in accordance with the specific shareholder structure.
2

Notarization and apostille of documents including Power of Attorney and passports

Our Company / the Client
3

Notarize the Articles of Association at a notary public office (Shareholders may attend in person or entrust an agent for formalities)

The Articles of Association are drafted in Polish. Therefore, during notarization, a professional sworn translator must be present to translate each clause of the document for the shareholders’ confirmation. The notarization of the Articles of Association is completed only after all shareholders review the content without objections and sign their consent. Notary fees shall be paid on-site. Additionally, a company registration tax equivalent to 0.5% of the registered capital is levied, which will be collected and remitted by the notary public office.
4

Submit the company registration application to the Commercial Court

After the notarization of the Articles of Association, the company registration application can be submitted to the Commercial Registry. Shareholders are not required to attend in person; this procedure can generally be handled by a lawyer.
5

Complete company registration formalities with the Commercial Court and obtain KRS, REGON and NIP numbers.

Complete company registration formalities with the Commercial Court and obtain KRS, REGON and NIP numbers.